Tag: protection

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Reasons to Purchase a Locking Fireproof Filing Cabinet

There are many reasons for you to purchase a locking fireproof filing cabinet. They may not compliment much as an office décor, but they are really important when it comes to protecting valuable company documents. While having documents on the computer is handy, they can be accessed by the wrong person or accidentally erased. Sometimes, having documents physically on hand can be especially important to a business.

Reasons for locking fireproof filing cabinets in your office

A locking fireproof filing cabinet has many benefits. With the many different types and styles of filing cabinets, finding one to suit your office needs shouldn’t be difficult either. Still, you will need to find a filing cabinet based on the features which will work for what you need. Now these cabinets are designed to withstand the heat from a fire and to protect files from damage. Below are some other reasons for purchasing a locking fireproof filing cabinet for an office’s needs:

  • Fire Proof Two Drawer File CabinetTo prevent important documents from being stolen: Having a locked filing cabinet prevents theft of valuable documents and papers. Different documents can even have monetary value, or contain pertinent information to a company that has a monetary value to someone other than the person intended to receive the information. If the papers are important enough, thieves can even sell them to competitors. Additionally, some documents are necessary for obtaining permits and licenses to run businesses. Even though these documents may not be of any worth to anyone else; the time, stress and effort to replace them can be a major inconvenience.
  • Protection for business information: Most businesses have general information on paper and sensitive data. Being sure that these papers are in a safe and secure place is of the upmost importance. With a locking fireproof filing cabinet; however, business processes, data on customers and even product designs can be locked away. Another thought for you is that if a disgruntled employee obtains information which is detrimental to the running of a business, that business could be ruined. Espionage is common in the business world. A cabinet of this type will protect a business from this.
  • Privacy issues: There are many professions and businesses where the privacy of the client is of high priority. Law offices maintain files on clients, and records of clients are used by businesses. Because many of the documents will be sensitive information based, reassuring clients that their information is safe is important. A leak of information will not only harm clients, but will harm the professional image and reputation as well of professions and businesses of this nature.

Choosing the right filing cabinet

To make the right choice in choosing a filing cabinet for your needs, you should consider different options. Here, each locking filing cabinet has different dimensions, forms, features and are made from an assortment of materials. Below is a list of options for you to consider:

  • Fire Proof Four Drawer File CabinetIf you want security in your filing cabinet, then having a locking mechanism is a very important feature. Now one type of cabinet may have a lock that locks all the drawers. This is important if all the files contain information which is sensitive. Another one may have individual locks for each drawer. This type of file cabinet is good for storing mixed information of sensitive files and those which are not. This type of cabinet is also excellent for information which is used often, but needs to be kept.
  • The form of the filing cabinet is also something to think about. There are two main forms, one is lateral and the other vertical. It all depends on what fits in your space better or what your filing needs are.

Vertical cabinets have many cabinets which are stacked one on top of the other. The cabinets are usually deep, but also narrow and short. The drawers open towards the person who is opening the drawer in front of the cabinet. These take up little floor space, and you can separate files by each drawer.

Lateral drawers aren’t as deep, but are wider. These can hold many files in one drawer, but the file cabinet is usually lower to the floor than the vertical cabinets. These cabinets are great for offices which have limited space to walk in.

Protecting your files is the same as protecting your business.

References:

https://nationalofficeinteriors.com/product-category/storage-filing/fire-filing-cabinets/

http://www.ebay.com/gds/5-Reasons-Locking-File-Cabinets-Are-a-Wise-Choice-/10000000177634155/g.html

http://www.youngmontana.com/5-reasons-need-fireproof-filing-cabinets-sydney

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Why Employees Need Lockers

There are several reasons why your employees may need lockers in your office space. When you have office lockers it permits your employees to have some personal spaces in the office. Also because many offices have a shared workspace, protection of personal belongings may become an issue. Having a safe space to put personal items can relieve worries about theft or loss. That issue can be overcome with private lockers.

Why lockers are a good idea

Steelcase Answer Tower StorageIf you have staff who work out of different offices during the week, you should provide lockers for storage. Additionally, if you have sales representatives who travel and then report back to the office, they may need some private spaces also. Not all these employees may need their own private desks because they wouldn’t be in the office a lot, but having a place to store personal items may be needed.  For instance, maybe a place to put changes of clothing or outer garments if they wear coveralls out on service calls. At the end of the day when they come back to the main office then, their personal items can be picked up, and they know that the items have been secure.

Another reason too for private lockers is that sometimes desks get too cluttered with staff who are permanent. To keep a tidy and clean working environment, a place to put coats, boots, umbrellas will keep your office looking professional. Nothing may turn off a new client more than to see personal clutter all over the office because employees can’t properly store things. In addition, to help your employees keep a focused mindset, keeping clutter to a minimum helps.

Additionally, if your employees are working with sensitive or important information, a locker can provide a secure place to store this temporarily. This is handy if the person is working late or overtime and needs to put the papers somewhere safe until they can go back into the file cabinets in the morning if you have the cabinet key and you’re not in the office.

What locker would work for your office?

Lockers come in different types, and there is one that will work for you. Be sure to check all the specifications of the locker before you purchase it though. It should suit the purpose for which you are buying it. As an example, if you run a “hot desk” where employees switch from desk to desk, a locker space would work perfectly for this type of situation. This would allow these types of employee to have a place to put their personal items as the desks are not a good option because of all the employee movement.

Knoll Dividend Locker Storage

On the other hand, a double tier locker has the same features, but they are mounted one on top of the other. These are usually shorter than the single tier lockers. A box style office locker for personal storage space is often used in offices also. These are made from plastic, wood or steel.

In addition, if you have a small business, you may only need a 6-tier commercial locker. This type of locker works well if all your employees have their own permanent personal desks. Then they would only use if for personal items such as purses or other items of that nature.

Another use for lockers is to have your employees place their mobile phones in them. The phones would be available for breaks and lunches, but wouldn’t interfere or distract other employees. Everyone’s phone would be locked up in a safe place, but accessed easily when needed.

So, having personal office lockers in your office may be a good idea. Your employees will have a place to put personal items. Your office area won’t be cluttered and will look professional.

References:

https://nationalofficeinteriors.com/product-category/storage-filing/lockers/

http://www.key.co.uk/blog/2015/04/20/lockers-right-needs/